MySafetyDesk — The operating system for independent HSE consultants

The consultant's reality

You're limited by your own hours — not by demand.

Small contractors are legally required to keep documented HSE programmes, but can't afford a full-time safety officer — so they hire you. Without a system, you're buried in:

WhatsApp chains and email to chase documents from contractors
Spreadsheets tracking expiring certs, insurance and medicals
Word templates rebuilt by hand for every report
2–4 hours of drafting per risk assessment or investigation

What "I'll do the paperwork later" quietly costs you

of billable time lost to admin — every year

≈ 5 hours a week × $100/hr. That's the time MySafetyDesk hands back to you.

One platform

Everything you do for clients — in one place, under your brand.

Purpose-built for HSE consultants. Not a generic CRM with "HSE" labels.

📝

Your safety sidekick

Risk assessments, JSAs, investigations, toolbox talks and method statements — drafted in minutes from a guided interview, with a hazard/control library behind them.

👥

Client & portal management

Every contractor in one record. Invite them to a branded portal to upload company docs, worker certs and insurance — no more WhatsApp.

⏳

Compliance & renewal tracking

Certificates, insurance, medicals and equipment inspections tracked automatically — with reminders before they lapse. Never miss a renewal.

🎨

White-label by default

Your agency's logo, colours and footer on the platform and every exported PDF. Your clients see you, not us.

🛡️

Document gap tracker

Define what each contractor needs by work type and site; the platform flags what's missing, expired or incomplete — at a glance.

✍️

You keep authority

Your sidekick drafts and checks completeness. It never certifies compliance or signs off. Professional review and liability stay with you.

Document production — the core

Hours of drafting, done in minutes.

If MySafetyDesk did nothing else, it would let you produce a polished, branded document in under 20 minutes.

📝

Risk Assessment

2–4 hours

20 min

🔎

Incident Investigation

4–8 hours

45 min

📋

Site Audit Report

3–5 hours

30 min

🦺

Toolbox Talk

1–2 hours

10 min

How it works

Set up once. Run every client from one desk.

Bring your clients in

Add each contractor and invite them to your branded portal. They upload documents, worker certs and insurance through a simple, guided interface.

Track every gap & deadline

The platform flags missing or expiring documents automatically and reminds you and the contractor before anything lapses.

Produce & sign off

Generate a defensible RA, investigation or toolbox talk in minutes, review it, and export a polished PDF under your agency's brand.

Why MySafetyDesk

Think Jobber or HubSpot for HSE consultants — not ChatGPT for safety.

The professional backbone for the consultant who owns the client relationship and carries the liability.

	HSE-specific workflows	Client & renewal management	Document generation	For independent consultants
MySafetyDesk	✓	✓	✓	✓
Generic CRMs HubSpot, Zoho	✕	~	✕	✕
Enterprise HSE SafetyCulture, Intelex	✓	✓	~	✕
Word & Google Docs	✕	✕	✕	✕
Airtable / Notion	~	~	✕	✕

✓ Built for it~ Possible, but not native✕ Not really

Pricing

Save five hours a week. Pay for one.

Simple plans that scale with your practice. Cancel anytime · annual billing gets 2 months free.

Solo

$49/month

For the independent consultant building their book of clients.

1 consultant seat
Up to 10 contractor clients
Branded reports & portal
Document drafting included
Core modules

Get early access

Questions consultants ask.

The opposite. MySafetyDesk does the admin — chasing documents, formatting reports, tracking renewals — so your time goes to the judgment only a competent person can give. Your clients still hire you; you just serve more of them, under your own brand. Nothing leaves without your review and signature.

No — and that's the point. Your safety sidekick drafts documents, suggests controls from a library, and flags missing or expired items. It never certifies compliance, makes legal determinations, or signs off. Professional review and liability stay entirely with you. The platform makes you faster; it doesn't replace your judgment.

No. White-label is the default on Agency plans — your agency's logo, colours, report footer and email branding appear across the platform and on every exported document. Your clients experience your brand, not ours.

It's built around the OSH Act 2004 (Trinidad & Tobago) and the way contractors and consultants actually work here — and the model ports to any jurisdiction with OSH-style legislation, including the wider Caribbean, the UK, Canada and Australia. Region-specific standards are added based on where you work.

Those are priced and built for large organisations' internal HSE teams. MySafetyDesk is built for the independent consultant or small agency managing many contractor clients — with consultant-first architecture, white-label branding, and document production as the core.

Solo is $49/month and Agency is $129/seat. The first 10 founding consultants get hands-on onboarding and locked-in beta pricing in exchange for feedback. Annual billing includes 2 months free.

It's not a blank-page chatbot. Every document is built task-by-task from a hazard/control library plus your inputs, then refined by you — so it reads like your work, not generic AI. Risk is scored, controls are specific, and you sign off. Ask us for a sample and judge for yourself.

No. As a founding consultant we set up your account, your branding and your first client portal with you — and your first win is a branded PDF in minutes, not a six-week rollout. If you can use email, you can use this.

The portal is dead simple and mobile-friendly — a contractor snaps a photo of a certificate and it lands in the right place. You invite them and set the expectation, and you can always upload on their behalf. Your data is yours: stored securely, never sold, and white-labelled so clients only ever see your brand.

The operating system for independent HSE consultants.